![]() You can also add a Subtitle to each question, but make sure to only add one if it’s necessary to include additional details or instructions with a question. The user needs to know what to enter into the text field, or what option to select in a list of radio buttons or checkboxes, or why they are being asked to choose a date. Short but descriptive labels (or “Questions” in Microsoft Forms) are an important aspect of a form. ![]() To switch between radio buttons and checkboxes, toggle the “Multiple answers” option when adding or editing a Choice question type. For example, a list of 195 countries would work better in a dropdown list, while most other smaller lists (like the example below) would be better as radio button group (if only one answer can be chosen) or checkboxes (if multiple answers can be chosen). A dropdown list is only necessary if there are many options. Questions that have multiple options are easier to fill out as radio buttons or checkboxes instead of a dropdown list. This benefits everybody, but especially those who have difficulty focusing on large forms or get easily overwhelmed. Try to break long forms into separate sections, with relevant questions grouped together into smaller chunks. If the image includes a lot of text that exceeds 128 characters, use a subtitle instead since it will automatically be read by a screen reader and will be easier to read visually than text embedded in an image. Enter the alternative text in the field that appears. To add or edit alternative text, click on the image and then click on the pencil icon overlay. Alt text for images is limited to 128 characters, including spaces. If it is, make sure to add alternative text. While it is possible to add an image to each question, it isn’t recommended unless it’s really necessary. Note: you cannot allow anyone outside the CSCU system to submit a form when a File upload question is present on the form. If you choose “Anyone with the link can respond”, you can share the link with anybody – regardless of their status as a student, faculty or staff member at the college – and they can fill out the form. If you choose “Only people in my organization can respond”, users will need to enter their m圜ommNet information before being able to fill out the form. To change who can fill out your form, click the Share button and in the Send and collect responses section, choose between the two options in the select box. If you choose to open a form up for anyone to submit, you would need to collect their name and email address in the form. The fields for Name and Email address are not necessary, since a user needs to log in with their student email address in order to fill out the form and that information will automatically be included with their submission. Since Microsoft Forms does a good job of producing a form that's technically accessible to assistive technologies on its own, most of your focus can be on making sure the questions you ask and the options you offer for answers are as clear and concise as possible. Who can submit the form and view responses? Important information about certain fields can be added here, along with a general summary of the form’s purpose and what a user can expect after submitting it. It’s good practice to add a short description of the form at the top of the page, under the Title. Next, select the Forms option in the list of apps. If you’re using assistive technology, the name of the button is “App Launcher”. Visually, this button looks like a three-by-three grid of dots. To access Microsoft Forms, click (or use your keyboard to tab to and use the spacebar or Enter key to open) the App Launcher button in the top left corner of any Office 365 app. Microsoft Forms Accessing Microsoft Forms
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